Accounts Payable Specialist - Apply Now
POSITION SUMMARY:
Performs routine calculating, posting and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned Supplier Vendors and/or internal departments.
Performs routine calculating, posting and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned Supplier Vendors and/or internal departments.
POSITION KEY ACCOUNTABILITIES:
- Verifies, audits, and approves disbursement of funds for assigned vendors via Purchase Order (PO) voucher entry and minimal non-purchase order (Non-PO) voucher entry within the Financial Management System (FMS) Accounts Payable Module. Obtains appropriate signatures authorizing payments using departmental account ledger and PO approval information.
- Verifies, audits, and provides final approval of non-PO vouchers from various internal departments for disbursement of funds within the Financial Management System (FMS) Accounts Payable Module. Obtains appropriate signatures on payments/transfer of funds using departmental account ledger and approval information.
- Compiles, analyzes and interprets data regarding payment disbursement for goods and services applying thorough knowledge of procurement and University policies.
- Researches payments not correctly posted to vendor or departmental accounts and returned check mail.
- AP Team maintains assigned daily mail processing including vendor statements for PO payment processing within University agreed payment terms.
- Corrects payment errors by communicating with responsible buyer/department to validate adjustment to payment account, match status, or payment amount within FMS Accounts Payable Module.
- Initiates or performs voucher reversals, adjustments, credits or cancellations for payment to correct payment errors.
- May post and process payments for goods and services by generating the FMS PayCycle process per determined schedule. Prepares payment information daily for check mailing, EFT, ACH and Treasury Wire record.
- Responds to non-routine correspondence or telephone contacts within guidelines established by supervisor.
- Retrieves information regarding vendor payment records and balances within FMS. Utilizes Records Retention software (ImageNow) to obtain scanned payment support.
- Performs other duties as assigned.
CERTIFICATIONS/SKILLS:
10 key by touch; billing or Accounts Payable volume processing; data entry through computer terminal; detail and accuracy oriented; customer service; knowledge of current financial systems, proficient knowledge of Microsoft Office
10 key by touch; billing or Accounts Payable volume processing; data entry through computer terminal; detail and accuracy oriented; customer service; knowledge of current financial systems, proficient knowledge of Microsoft Office
MINIMUM EDUCATION:
High school diploma or equivalent
High school diploma or equivalent
MINIMUM EXPERIENCE:
Three (3) years of experience. May substitute required experience with equivalent years of education beyond the minimum education requirement.
Three (3) years of experience. May substitute required experience with equivalent years of education beyond the minimum education requirement.
PHYSICAL REQUIREMENTS:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code ยง 51.215
